Each unfilled position costs you over $500 daily.
And when you see your recruitment team doing everything except effective hiring, you know it’s time to make big changes.
Like always, technology can rescue your team from burning out on manual tasks and realign your resources towards attracting the right talent.
That’s where full-fledged recruitment software comes into the picture.
If you aren’t already using one or need to upgrade your existing software, then this article is for you.
Let’s see 6 crucial recruitment software features that can level up your hiring game.
1) Role-based Personalization
In 2022, you can’t expect a one-fits-all approach to hiring. You need recruitment software targeting the right talent for the desired position. And here’s how to do it.
1) Workflow Configuration: Workflows and playbooks are a great way to train the recruitment software to handle each scenario, letting your team breathe a little. Go for recruitment software that allows you to configure custom workflows right from the moment someone applies for a role.
2) Job Boards & Description: Recruiters often have to deal with half-baked job descriptions received from the department heads. In such cases, intelligent recruiting software can assist you with providing substance to the matter. It can help you with relevant skill keywords, requirements, and industry standards to craft insightful job descriptions that appeal to suitable candidates.
3) Job Posting Approvals: With the right recruitment software, you won’t have to move between departments and exchange long email threads for getting a job posting approved. You can add the authorized team member for each department and finish the process with automated notifications and alerts. It saves a significant time in follow-ups.
4) Complete Talent Visibility: A good recruiter should always search within the team before moving to external sources for a suitable candidate. But it’s only possible when your recruitment software can identify potential employees who have expressed interest in switching or possess the required skill set.
2) Intuitive Applicant Tracking
73% of the candidates are passive job seekers. It means that you are not even aware of a massive chunk of prospects. It’s a lot of untapped potential that’s getting wasted.
But how can modern recruitment software help you explore this opportunity?
1) Flexible Pipeline: It’s tough to track all candidates manually. Modern recruitment software takes this off your plate. You can access the list of candidates who ever applied to your job or opened your job description for details. Along with this, it should also present interested candidates in the organization.
2) Resume Parsing: Skimming each resume can make you miss out on a star candidate. That’s why your recruitment software should be able to parse each resume accurately. It will make your candidate shortlisting a cakewalk.
3) Interview Scheduling & Reminders: Coordinating with multiple parties to schedule a call can be a nightmare, especially in remote work culture. And truth be told, you might not always remember to follow up. But you don’t have to drown in sticky notes when recruitment software can schedule the interviews depending on the candidate’s journey and send notifications to the participants too.
3) Easy Software Integrations
Successful software is the one that can bring the functionality of many on a single platform.
That’s why cross-platform integration is one feature you can’t overlook on your hunt for modern recruitment software.
1) Open APIs: Look for the software that provides a public interface for integrations and easier exchange of functionalities. You can create your custom solution with open APIs without extra charges.
2) Partnership Marketplace: A marketplace lets you pick and choose the software with which you want to integrate your recruitment system. For example- if you’re going to integrate your existing call system into your recruitment software, you can check their marketplace to see if that partnership is available. Note that these partnerships usually come with an extra cost but help you significantly in streamlining your processes.
3) Custom Integration: If your requirements are a little more specific and need some personalization, you can check the feasibility of custom integrations. Since this can take one to six weeks depending on the extent of work, invest in trusted recruitment software to derive maximum returns and sustain a long-term partnership.
4) Social Media: Social platforms are a significant channel for the new generation to look for a job. If your recruitment software isn’t backed by your social accounts, you are missing out on your prospects. Verify if the recruitment software can at least link to popular platforms like LinkedIn.
4) Life-saving Automations
The purpose of modern recruitment software should be to make your life easier instead of overwhelming you with unnecessary features.
There are hundreds of features in the market. Go for the one that aims to solve your problems.
1) Candidate Verification: Manually verifying all the resumes and the documents without error is an impossible feat. So, search for recruitment software that has in-built document verification and can run a decent background check on the candidate.
2) Standard Templates: Everyone on your team can’t be a writer, and there’s no need for them to be. Use recruitment software that lets you use the standard reply templates. You can create canned responses for candidate selection, rejection, interview, company and profile details, etc. It will save you time and effort to copy & paste.
3) Onboarding & Training: The job of recruitment software shouldn’t end with just hiring. Select the one that lets you send mass emails to expected employees with their job and department details. It will help you build meaningful relationships and boost their chances of joining.
4) Questionnaires: You should also be able to send the feedback form or assessment tests through recruitment software. It will declutter your communication and makes it easy for you to keep track.
5) Warming Up Employee: As a recruiter, you want employees to be proud of their decision to join you. And a straightforward way to do this is to make them feel heard and seen. Recruitment software connected to your social media will also let you tag the upcoming team members and appreciate their skills.
5) Insightful Reports & Analytics
Reports aren’t just nice-to-have anymore. It’s necessary if you want to make data-driven decisions and excel.
It goes without saying that reports and analytics should be accurate, timely, and relevant. But what should one look for when seeing the sea of numbers.
1) Representation: Many recruitment software can unload magnanimous data on you whenever asked. But what’s the use of it if you aren’t able to read it? Ideal recruitment software should present the data in an understandable format, preferably with graphical representation.
2) Industry Standards: There are many metrics followed by recruitment agencies worldwide. Look for recruitment software with popular parameters like time to fill a position, pipeline conversion rate, onboarding time, expenses, etc.
3) Custom Reports: It may be possible that the data you get on recruitment software has everything but in ten different places. See if it can provide the required metrics in a single report only.
6) Simple Interface & Navigation
The beauty of software is in simplicity.
You don’t want a thick manual to navigate your software just to access a standard feature. That’s why choosing a simple yet effective modern recruitment software is a must.
1) Filters & Searches: Recruitment software that lets you search the candidates with smart filter options is a blessing. It saves you a lot of headaches when your data is too big for manual analysis. Some recruitment software even lets you save the filters so that you don’t have to waste time reapplying them the next time.
2) Sorting: Organized data boosts your process continuity in a big way. It ensures that your data is as accessible to a new employee as it was to an old team member. This feature makes training your new recruiters easier.
3) Clean User Interface: A recruiter software that looks complicated with a hidden menu and submenu will impact the team’s adaptability to it. So, involve your end-users in the selection process and see how quickly they can get used to it.
How to Make the Switch?
Now you know what to look for in modern recruitment software that can grow your team quickly and efficiently.
But the real challenge often begins with leaving the old system behind and migrating to a new one.
And that’s why it’s crucial to look for recruitment software that promises seamless transition. If the migration to a new system is full of hiccups, it can cost you time, money, and candidate data. To handle the switch effectively, you need a seasoned player, and we suggest RippleHire.
RippleHire is a trusted product that can help you with its talent acquisition cloud and dedicated referral system. You can schedule a demo right now with the experts to see how you can transform your recruitment process.
